Approved 20 Jan 2026

ARTICLE I - MEMBERSHIP

Section 1: Membership and participation shall be open to all persons without regard to race, color, religion, sex, age, national origin, disability or any other status protected by law. There shall be six classes of members in this organization, and they shall be as follows:

• (a) Senior members: Persons of good character who are eighteen years of age or older, who have applied for membership, who have been accepted for membership, who have paid the prescribed dues, and whose name appears on the records of the club as a member in good standing for the current year.

• (b) (Young Numismatists (YN)): Persons of good character who have not attained the age of eighteen years and have met the requirements as prescribed for Senior members.

• (c) Honorary members: Honorary membership may be conferred upon any person who has performed any outstanding service for the club. This membership shall carry no voting rights and will not be required to pay club dues but shall carry the privilege to all other club facilities and activities.

• (d) Life Members: Any Senior member, in good standing for a minimum of three (3) years, who shall pay the prescribed life membership dues, shall be designated life member, with full privileges, and obligations, except that they are relieved of annual dues.

• (e) Honorary Life memberships: Any senior member who has performed outstanding services to the club. Such members shall not have to pay further dues, but they shall retain full rights to the club. These members shall be chosen by a majority vote of the Executive Board.  

• (c) Family Members – is a dues category applicable to Senior Members and Young Numismatists from a family who may join as a group at a discounted rate as established by the Executive Board.

Section 2: Application for membership shall be made to the Secretary on a form furnished by the Club and shall include the applicant's name, address, phone number, and email address. An applicant may be recommended by any member in good standing. In case an application is rejected and the dues have been paid, said dues shall be returned. 

Section 3: Senior Members, Life Members, and Honorary Members shall each have one vote and may hold elective office. Young Numismatists and Honorary Members shall have no voting rights and may not hold elective office.

Section 4: Young Numismatists shall be designated by "YN," Family Members by F, Life members by "L," and Honorary Life members by "HL."

Section 5: Discipline and Expulsion of Members: When a member conducts themselves in a manner prejudicial to the welfare of the club, any member in good standing may present written charges to the President. The accused shall be furnished with a copy of the charges and shall be afforded a period of 30 days to enter a written response. The matter shall then be reviewed by the Executive Board, which may dismiss the charges, or it may censure, suspend, or expel the member, and make its action known to the membership. Until final decision of the Board, the accused shall continue in good standing. Any expelled member may appeal the decision of the Executive Board to the membership at the next regular meeting. A two-thirds (2/3) vote of members present shall be required to overturn the decision. No refund of dues will be provided to expelled members.

ARTICLE II - MANAGEMENT AND ELECTIONS

Section 1: The officers shall be President, Vice-President, Secretary, Treasurer, Sergeant-at-Arms, YN Coordinator, and three Directors. Officers shall serve one-year terms except Directors, who shall serve staggered terms of three, (3),  two (2) and one (1) years. Thereafter, one Director shall be elected annually for a three-year term. These officers shall be known as the Executive Board. Vacancies in any office may be filled by appointment of the Executive Board until the next election. Officers and Directors shall disclose any potential conflicts of interest and shall abstain from voting where such conflicts exist.

Section 2: The President shall issue a call for nominations for President Vice-President, Secretary, Treasurer, Sergeant-at-Arms, YN Coordinator and one Director in October of each year, and the slate shall be presented to the membership at the November meeting, at which time elections will be held, with officers taking office at the first meeting of the year. Nominations may be made from the floor at the election meeting.

Section 3: The duties of the officers shall be as follows:

• (a) President: The President shall have general supervision over all affairs of the club. His duties are, but are not restricted to:

• (1) Preside over all regular and called meetings of the club.

• (2) Call and preside over the meeting of the Executive Board.

• (3) Appoint any necessary committees.

• (4) Issue call for nominations of officers.

• (5) Receive regular reports from the Secretary, Treasurer, and committees.

• (6) Be an ex-officio member of all committees.

• (7) Require an audit annually or as often as necessary.

• (b) Vice-President: The Vice-President shall assist the President, and upon request, handle the discharge of his duties.

• (c) Secretary: The Secretary shall keep accurate records of meetings, preserve all documents pertaining to his office, remit funds received to the Treasurer, maintain membership roll. The same person may be elected as Treasurer.

• (d) Treasurer: The Treasurer shall receive and disburse all monies, and give proper reports, and prepare and present detailed fiscal reports. The same person may be elected as Secretary.

• (e) Sergeant-at-Arms: The Sergeant-at-Arms shall maintain order at all club functions.

• (f) The Executive Board shall transact all club business not reserved to the full membership or assigned to a specific officer.

Section 4: Standing Committees: All committees serve at the direction of the President. As needed, there may be: an Educational Committee, a Nominations Committee, a Publicity Committee, a Membership Committee, and a "Show" Committee, or others as determined by the President or Executive Board.

Section 5: Dereliction of Duty: Any officer missing more than four consecutive meetings without due cause or who fails to fulfill their duties may be removed by a two-thirds (2/3) vote of the Executive Board.

ARTICLE III - SPECIAL PROVISIONS

Section 1: No member shall incur any expense in the name of the club except the President or as designated by the President. The treasurer may disburse funds for routine expenses approved in the annual budget. Unbudgeted expenditures larger than $250 shall be presented to the Executive Board for approval.

Section 2: The fiscal year shall be from January 1 through December 31.

Section 3: The By-Laws may be amended by a 2/3 vote of the membership present at any regular or called meeting, providing thirty days’ written notice is given to all members in good standing. Not less than ten members constitute a quorum.

Section 4: No new application shall be required of members in good standing when this Constitution and By-Laws is adopted by the membership.

Section 5: This Constitution and By-Laws shall become effective upon ratification by the membership.